Fleet Management: Best Practices to save time and increase productivity

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As a fleet manager, you likely have a range of responsibilities and as a result, it can be challenging to find the right balance every day. You may even feel like there are not enough hours in the day. This means that it might be a good idea to think about how you can save some time during the day and increase employee productivity. This will help you focus on other more important business tasks and reduce stress. Although this might look like a tall order, there are some great solutions that you can implement. Take a look at our suggestions below and consider how you can incorporate them within your organisation.

Choose The Right Vehicles

First of all, vehicle reliability should be your top priority when it comes to saving time in the long run. If you choose vehicles, which don’t meet your operational needs, this can result in a number of problems. There are certain considerations that you will need to make to ensure that everything will go smoothly. For instance, you may need to look into the most affordable vehicle replacement cycles, as well as any maintenance requirements that you will need to adhere to. When looking for the right vehicles, always think about the correct size, style, and carrying capacity that you need.

Get Real-Time Data

Getting real-time data will allow you to make decisions more quickly and address any compliance issues, that might arise. With remote tachograph download from FleetGO, all files from your vehicles will be downloaded automatically, regardless of where your vehicles and drivers are at the moment. There are many benefits of using remote tachograph download, as you will have access to all of your data in one cloud solution. This will lead to huge time-savings and increased productivity. As a result, you will always be on top of your tachograph archive and you will get a clear overview of driver infringements.

Establish A Good Daily Routine

Many fleet managers prefer to dive straight into their tasks the moment they start work. However, it might be beneficial to allocate some time each morning to determine your priorities for the day. For example, you may want to create a to-do list or simply jot down a few things that you want to focus on. This will ensure that you won’t get distracted later on, as you will have a plan for the rest of the day. If possible, you may want to spend some time separating the different issues that you need to deal with into categories.

Focus On Recruitment

Another key area that can be easy to overlook is recruitment, which can play a key role in the success of your fleet. It’s crucial to take your time when it comes to selecting the right drivers by checking their credentials and ensuring they fit all other requirements. Make a list of the skills and qualifications that you expect drivers to have. This will help you make the right decisions when conducting interviews and reading through job applications. It’s also crucial to conduct a detailed background screening and check that candidates have plenty of experience with fleet driving.

Manage Your Finances 

Managing your business finances is crucial, if you want to avoid unnecessary stress. You will need to ensure that you can make the best use of the capital available to you. There are various things that you will need to take into account, including financing rates, prices, taxes, and incentives. Also, it doesn’t matter whether you want to rent, lease, or purchase vehicles and equipment, as you will still need to make the same considerations. Moreover, it’s advisable to think about your future business and operational needs.

Monitor Your Progress

Monitoring progress throughout this process is a must so that you can determine whether you have achieved your business goals or not. Make sure you establish a set of objectives, that you can work towards with your team. If you want to save time, consider the tasks that might be preventing you from achieving this goal. Once you implement new solutions and ideas, remember to return to your objectives to see how far you have come. However, you may also encounter various strategies, that might not be the best for your business, so you may need to adjust your strategy.

Ensure Safety

Last but not least, safety is one of the most important things that you will need to think about in your role as a fleet manager. You will need to introduce the right safety measures, which will prevent your company from having to deal with expensive insurance claims. Moreover, ensuring safety will be a great way to cut down on the amount of time you need to spend filling in reports, when an incident occurs. As a result, you will be able to focus on other operational improvements, that you can implement.